Buyer guide · Sourcing
Six useful details
- Product and grade
- Required specification
- Order quantity
- Packing preference
- Delivery destination
- Target timing and required documents
Where a requirement is flexible, say so. Where it is essential, include it in writing.
Discuss an enquirySeparate essential requirements from preferences.
State the product parameters that must be met and identify where you are open to alternatives. Include the quantity, unit and required timing so the commercial context is clear.
Use a repeatable brief.
Keep the product, packing, destination and document requirements together. When comparing proposals, check that they address the same scope rather than comparing only a headline price.
Keep changes visible.
When you revise a requirement, identify the earlier enquiry and list the changes. A short, clear amendment reduces the chance that old and new details are mixed.